How to Become Purchase Ledger Clerk? | Accountants Training Courses

How to Become Purchase Ledger Clerk

What is a purchase ledger?

The purchase ledger is a sub-ledger which records all the purchasing transactions. It is an essential part of the accounting department. It also keeps a track record of the company's spending with its suppliers. The purchasing ledger also reveals which purchases are being paid and how many of them are still pending. It is often referred to as "Accounts Payable" or "Supplier Accounts" in the accounting field.

Who is a purchase ledger clerk?

Purchase ledger clerk is responsible for the entire purchase ledger process, including tasks from purchasing orders to invoices and audit. They report directly to the Financial Controller or Accountant. They provide professional services to the finance teams by ensuring the company's financial stability through their comprehensive processes and systems.

They also track the purchase payments at all times by overseeing the company's spending and provide the Finance Director with correct financial information. The Purchase Ledger Clerk would usually work as part of the finance team, although in a smaller organization they can work independently.

What are a purchase ledger clerk's duties?

Following mentioned are the primary duties of a purchase ledger clerk:

  • Matching, checking and coding invoices
  • Developing VAT payments
  • Making payments by BACS and cheques
  • Handling staff expenditures
  • Establishing new accounts for suppliers and maintain existing payment details
  • Reconciling the claims of suppliers
  • Filing invoices
  • Managing cash and funds
  • Data entry
  • Developing strong partnerships with customers and suppliers
  • Review structures and procedures by suggesting improvements
  • Guarantee accuracy of financial reporting systems
  • Analyze internal revenue and expenditure system and policies
  • Assisting accounting departments with monthly or quarterly reports of financial data

How to become a purchase ledger clerk?

Notable training programs for becoming a purchase ledger clerk are provided by a range of approved training centres in the country. This training offers in-depth knowledge of a finance IT system. Moreover, it also helps the individuals to get an understanding of processing invoices and payments through accounting software. Similarly, specialized courses for reconciling intercompany balances in foreign currencies are also a part of this training.

Who should take purchase ledger clerk training?

Candidates with the following qualifications should undertake this training:

  • Knowledge of accounting software like SAGE and BACS
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Notable experience of bookkeeping, data input, accounts payable and administration
  • An industry-recognized qualification like AAT is preferable
  • Excellent communication
  • Team working and time management skills
  • Detail-oriented

What is the Job description of purchase ledger clerk?

The job description is as follows:

  • A desk-based job with plenty of paperwork
  • Office timings are 9-5 mostly
  • People can also work as a part-time job
  • An experienced professional can quickly get promotion for a supervisor or team manager post
  • The salary ranges from £16-£24k per year, depending on the experience and qualification

How can Simply Accounting Training help?

If you have decided to get valuable training, make sure the training institute you are choosing should be reputable too. Only then it can provide you with the best knowledge they have along with the practical application of the learned skills.

We value your concerns. Therefore, we are looking forward to providing you with the latest accounting training services near you at our training organization "Simply Accounting Training". It is one of the best training providers in the UK which solely aims for your success and professional strength. Apart from that, we also provide you with the instruction workbook with an elaborated introduction of our highly qualified and expert team members who will allow their guidance.

You will also get a CPD approved certification of an investment banker by the end of your training. On the other hand, our recruitment section will also be giving you their extended backing in terms of CV building and interview advice in finding the jobs. Moreover, our recruitment agency also assists roles of all types, part-time, full-time and a contract based.

Related Posts


Sage 50 Accounts Training

Sage 50 is desktop accounting software meant for doing the accounting-related task for small business setups... Read More


Small Business Bookkeeping Course

Bookkeeping is a method in which an individual or company’s financial transactions are recorded and stored... Read More


Accounts Payable Training Certification

Accounts payable is a current liability account where a business firm records the quantity that it owes to... Read More


Accounts Training in UK

The world, as we know, is changing its interests towards more economic friendly sectors. According to one... Read More